EHR & Practice Management Software for Therapists in Ontario
Colib is the trusted EHR platform for Ontario therapists, counsellors, psychotherapists, SLPs, nutritionists, and allied health professionals. Fully compliant with PHIPA and PIPEDA, our Canadian-based software helps you manage your practice efficiently while serving clients across Toronto, Ottawa, Hamilton, London, and throughout Ontario. Focus on patient care while we handle the administrative complexities of running a healthcare practice in ON.
Why Ontario Therapists Choose Colib
Running a healthcare practice in Ontario comes with unique regulatory and administrative requirements. Colib is designed specifically to meet these needs while helping you deliver exceptional patient care.
PHIPA Compliant
Full compliance with Ontario's Personal Health Information Protection Act. Secure data storage, encrypted communications, and comprehensive audit trails.
Built for Ontario Healthcare
HST-compliant billing and provincial regulatory alignment for seamless practice management.
Canadian Data Hosting
All patient data stored securely on Canadian servers, ensuring full compliance with provincial and federal privacy laws.
Ontario Practice Management Made Simple
Everything you need to run a compliant, efficient practice in Ontario.
PHIPA-Compliant Security
Meet all Ontario privacy requirements with encrypted data storage, secure access controls, and detailed audit logging for PHIPA compliance.
HST Billing & Invoicing
Automatically calculate and apply 13% HST to invoices. Generate HST reports for your accountant and simplify tax compliance. (When applicable to your business and industry)
Online Booking for Ontario Clients
Let clients across Toronto, Ottawa, and all of Ontario book appointments 24/7 through your secure, branded booking page.
Telehealth for Remote Care
Provide virtual care to patients anywhere in Ontario with PHIPA-compliant video conferencing built right into the platform.
Electronic Health Records (EHR)
Maintain comprehensive, secure patient records with customizable templates for assessments, progress notes, and treatment plans.
AI-Powered Clinical Notes
Save time on documentation with AI technology that generates clinical notes and session summaries while maintaining PHIPA compliance.
Trusted by Therapists Across Ontario
From major cities to smaller communities, Colib supports healthcare providers throughout the province.
Greater Toronto Area
Toronto, Mississauga, Brampton, Markham, Vaughan, Richmond Hill, Oakville, Burlington
Eastern Ontario
Ottawa, Kingston, Cornwall, Belleville, Peterborough, Kawartha Lakes
Southwestern Ontario
London, Windsor, Kitchener, Waterloo, Cambridge, Guelph, Sarnia, Chatham
Central & Northern Ontario
Barrie, Sudbury, Thunder Bay, Sault Ste. Marie, North Bay, Timmins, Orillia
Understanding PHIPA Compliance in Ontario
Ontario's Personal Health Information Protection Act (PHIPA) sets strict requirements for how healthcare providers handle patient information. Colib ensures you meet all these requirements effortlessly.
How Colib Ensures PHIPA Compliance
Secure Data Storage
All patient health information is encrypted and stored on Canadian servers with enterprise-grade security measures.
Access Controls
Role-based permissions ensure only authorized personnel can access patient information, as required by PHIPA.
Audit Trails
Comprehensive logging tracks who accessed what information and when, providing the accountability PHIPA demands.
Patient Consent Management
Built-in tools to document and manage patient consent for information collection, use, and disclosure.
Data breach prevention
Security measures and monitoring to prevent breaches, with protocols in place to respond if an incident occurs.
Key PHIPA Requirements for Ontario Clinics
- Collect Only What You Need — Limit collection to information reasonably necessary for providing healthcare
- Obtain Proper Consent — Get and document patient consent before collecting, using, or disclosing health information
- Implement Safeguards — Protect personal health information with administrative and technical safeguards
- Provide Access Rights — Allow patients to access their health information
- Maintain Privacy Policies — Develop and implement written privacy and security policies and procedures
Built for Ontario Healthcare Professionals
Colib serves a wide range of regulated and unregulated health practitioners across Ontario and Canada in general.
Mental Therapists
- Psychotherapists (CRPO)
- Psychologists (CPO)
- Social Workers (OCSWSSW)
- Mental Health Counsellors
Allied Health Professionals
- Speech-Language Pathologists (CASLPO)
- Occupational Therapists (COTO)
- Physiotherapists (CPO)
- Kinesiologists
Nutrition & Wellness
- Registered Dietitians (CDO)
- Nutritionists
- Naturopaths (BDDT-N)
- Wellness Coaches
Bodywork & Manual Therapy
- Registered Massage Therapists (CMTO)
- Chiropractors (CCO)
- Osteopaths
- Acupuncturists (CTCMPAO)
Specialized Therapists
- Art Therapists
- Music Therapists
- Play Therapists
- Family Therapists
Multi-Disciplinary Clinics
- Group Practices
- Community Health Centers
- Wellness Clinics
- Rehabilitation Centers
Key features for Ontario Therapists
Our secure EHR platform provides the tools you need to successfully run your practice.
Scheduler
Create appointments in seconds, or allow your clients to book. Virtual appointments are available with all our plans.
Charts/Notes
Digitizing your notes and charts is simple and fast with our speech recognition tool and our AI-powered note generation tool ✨.
Forms
Send user-friendly online forms and get auto-generated patient files.
Invoices
Generate and customize your invoices in just a few clicks.
Easy Booking
Clients can easily book and manage their appointments, or join your waitlist if no time slots are available.
Mobile-Friendly
Colib is accessible everywhere from any device, at any time.
Email & SMS Reminders
Reduce no-shows, give precise instructions, look more professional.
Receipts & Payments
Facilitate insurance claims with digital receipts and payments with our online card payment system.
Frequently asked questions
If you can’t find what you’re looking for, please contact us, and we’ll get back to you.
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How can Colib help improve my efficiency?
Well, everything you need is in one place. Colib helps you automate tedious and repetitive administrative tasks, so you have more time to attend your clients.
Does Colib have an app?
No, Colib is a web-based practice management software. No need to download or install anything, Colib is always available, from anywhere, at any time.
Can Colib replace my website?
You can use Colib to host a personal webpage for your practice. Feel free to use it as a supplement to your existing website or replace it altogether.
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How secure is my data?
Your data is encrypted and securely stored in Canada. Colib complies with PIPEDA, PHIPA, PIPA, and Loi 25 to protect your personal data. Visit our security page if you need more information.
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Are upgrades free and automatically updated?
Colib is always up to date with the latest updates at no additional costs. New features and improvements are automatically updated, so you always get the latest version.
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How can I transfer data from my current PMS to Colib?
Colib makes it easy to upload data from your existing practice management system. Files exported from Jane can be uploaded directly. For other systems, you can use our preformatted Excel template to batch upload client records, notes, and appointments.
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Does Colib support bilingual clients?
We’re aware that practitioners in Québec are required to attend to clients in the language of their choice: French or in English. With Colib, your clients can choose their language of preference.
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Do you offer discounts for part time practitioners?
We offer you the full Colib suite for only $3 per appointment. This plan, designed specifically for solo practitioners and part-time practitioners, gives you the flexibility to scale at your own pace.
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Why should I use Colib?
Colib wants to help practitioners focus on delivering improved care. We provide stellar support and onboarding to ensure that you fully benefit from all the features Colib has to offer.
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Ready to Simplify Your Ontario Practice?
Join Ontario healthcare practitioners who trust Colib for PHIPA-compliant practice management. Start your free 30-day trial today — no credit card required.